Ariadne - Help pages

With the A090-form you can generate address labels to send invitations to kayak clubs to submit entries for the new competition. You can also generate emails to send these invitations.

The A090-form shows all the kayak clubs know in the database. These kayak clubs are from the competition before, or are newly entered.

Mail mode settings

If in he A090-form the mail mode and the address type of a club are blank, the mail instruction for invitations is missing in the mail profile of the club. Check this with the button 'Settings' at the line of that kayak club. Clicking this button opens the A041 Kayak club details form on the mail profile tab. Check and or add a mail instruction for the document type 'Invitation', and set the mail mode and the address type.

When you add more mail instruction lines for the document type invitation (for instance when you want to send an invitation to two different people of the kayak club, or when you want to send the invitation to the contact person and to the club's address), in the A090-form the club is presented for each of these mail instructions.

Checklist Invitations

Open the Checklist Invitations (button at the bottom) to check if all the addresses (post mail and email) are set correct. Complete eventual lacking address information in the A041 Kayak club details form (button Settings at the end of the kayak club line)

Address labels for post mail

Clicking the button Address Labels Post Mail generates the address labels for the mail instructions with mail mode 'post'. You can eventually change the lay out of the label page by switching to the MS Access design mode. (You can change the label format here, and the number of label columns on the page.) If you are not familiar with the MS Access design mode, you can also access the address labels via Word. Follow the instructions here.

After closing the address label page, the Send checkbox for the related kayak club lines is set. On the checklist you also see the send date set.

If you want to generate an address label for a kayak club again, uncheck the Send checkbox on the kayak club line, and click the button Address labels post mail again.

Invitations by email

To generate the invitations by email, click the button Generate Emails. The emails are generated based on the email template Template_Invitation_Email_Nld.xml in the templates subfolder of the Ariadne folder. You can edit this template with Wordpad. Be sure to keep the xml-structure intact and save it in text format. You can add invitation templates in other languages. Change the corresponding language entries in the T243-Document-template table.

After clicking the button Generate Emails you are first questioned which email profile you want to use. Normally this is Outlook. Next the email program is started and the first email shows. You can edit the email eventually. Click on Send in the email window to send the email.If you do not want to send the email, just close the email window.

In likewise manner all the kayak clubs to which emails are to be send are processed. After a email is send for a kayak club, the Send checkbox is set. If you want to generate an email again for this kayak club, uncheck the Send checkbox and click the Generate Emails button again.

Remark: It is currently not possible to automatically add an attachment (e.g. the invitations folder) to the mail. You can do this manually when the mail window is open.

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